Retirement

 The retirement phase is an issue that every organization must eventually face. This phase focuses on successfully removing a system from production when it's no longer useful. As you retire legacy systems and replace them with new systems, you must efficiently complete this effort without interrupting daily organizational business needs or end-users work. Eventually, all software systems become obsolete, or other systems supersede them. Hardware systems undergo upgrades, but sometimes you no longer require and should remove them.

Other factors that you must consider when planning the retirement phase include:

  • IT professionals should perform computer pickup in a way that causes the least interruptions to users. Typically, you can do this during non-business hours by going to each department or room to retrieve computers. IT departments usually coordinate pickups with the distribution of new systems.
  • Like your refurbishing efforts, you should also prepare computers for reselling. If systems will go to an outside entity, ensure that sensitive information stored on hard drives and other magnetic media doesn't travel outside your organization. As part of the retirement process, you should typically remove the data stored on drives. You can use many software tools to do this, and some machines can erase drives in bulk, even if the drives aren't operational.
  • Your organization might require administrative processing, which refers to the paperwork necessary to inventory and account for all computer equipment removals and sales. You can accomplish this with an existing inventory system.
  • You might need to perform packing and shipping and a loading-dock area for pickups.
  • It would be best to consider the equipment’s residual or resale value for accounting. For example, companies assign laptops at a higher price than desktops. Some organizations give old equipment to charity and use such donations as part of their overall tax accommodation.

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